OC SPORT SUISSE is concerned about the protection and confidentiality of personal data and is committed to ensuring the best level of protection of your personal data in compliance with the regulations in force applicable in Switzerland and Europe.

The purpose of this privacy policy is to inform you about the measures and commitments taken by OC SPORT SUISSE to ensure the respect and protection of your personal data.

1. Identity of the Data Controller

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OC SPORT SWITZERLAND, 2 Route de Lavaux, 1095 LUTRY. Represented by Mr. Hervé FAVRE, in his capacity as President.

info.swiss@ocsport.com

+41 (0)21 641 43 97

OC SPORT SWITZERLAND is a subsidiary of the Groupe Télégramme.

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2. Data Collected

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OC SPORT SWITZERLAND ensures that it only processes personal data that is strictly necessary for the purposes mentioned in Article 3.

OC SPORT SWITZERLAND may process the following data concerning you for the purposes mentioned in Article 3:

2.1. Personal data collected directly

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Personal data may include the following:

• Identification and contact data (name, first name, title, date of birth, email address, postal address, phone numbers, etc.);

• Online identification data (username, password);

• Data related to the commercial relationship (tracking your registrations, satisfaction surveys, statistics, etc.);

• Data related to billing (payment methods and history, transaction data, invoices, etc.);

• Data collected during the use of our website (type of device, type and version of the browser you use, pages viewed, file downloads, interests, marketing preferences, frequency and intensity of use of our services, connections, etc.).

2.2. Personal data collected indirectly

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Personal data may be provided by our business partners or other companies within the Groupe Télégramme if you have given them your consent.

With your consent, this data will be used for marketing purposes or targeted advertising. Personal data may include the following:

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Data collected during the use of our website (e.g., type of device, type and version of the browser you use, pages viewed, file downloads, interests, marketing preferences, frequency and intensity of use of our services, connections, etc.).

2.3. Personal data of minors

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OC SPORT SWITZERLAND may collect personal data of minors. According to the race regulations, the participation of minors is subject to the provision of parental or legal guardian consent.

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3. Purposes of Data Processing and Legal Bases

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4. Recipients of personal data

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Your personal data is only used by identified and authorized persons taking into account the purposes described in this personal data protection policy.

Depending on the purposes and the respective needs of the persons concerned, the data may be processed by:

• The staff of OC SPORT SUISSE;

• The timekeeping service provider and bib printer;

• The photo/video provider;

• The registration management service provider (Njuko);

• The Swiss Athletics Federation;

• The email sending service provider;

• Our business and advertising partners (if you have consented);

• Social networks (Facebook, Instagram, LinkedIn).

The use of social media buttons such as “Connect via…” or “Share…” results in the collection of personal data by the social networks concerned. OC SPORT SUISSE cannot be held responsible for the processing of your data carried out by these third-party social networks.

5. Security and transfer of personal data

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In accordance with Article 32 of the GDPR, OC SPORT SUISSE and its subcontractors undertake to implement appropriate technical and organizational measures to guarantee a level of security adapted to the risk, including, among other things, as required:

• Pseudonymization and encryption of personal data;

• Means to ensure the ongoing confidentiality, integrity, availability and resilience of processing systems and services;

• Means to restore the availability of and access to personal data within appropriate timeframes in the event of a physical or technical incident;

• A procedure for regularly testing, analyzing and evaluating the effectiveness of technical and organizational measures to ensure the security of processing.

6. Your rights

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In accordance with current regulations on the protection of personal data, you have the following rights:

• The right of access: allowing you to request access to your processed personal data.

• The right of rectification: allowing you to modify and update your personal data.

• The right to delete personal data: allowing you to request the deletion of your personal data.

• The right to restriction of processing: allowing you to request the restriction of the processing of personal data in accordance with the foreseen assumptions.

• The right to portability of personal data: allowing you to request to receive personal data in a structured, commonly used and machine-readable format and to transmit it to another data controller.

• The right to object to the processing of personal data: allowing you to object to your data being processed in accordance with the assumptions provided for.

• The right to define post-mortem directives on the fate of personal data: allowing the fate of their data to be organized after their death (law n° 2016-1321 of October 7, 2016).

• Submit any complaint regarding the processing of your data to the supervisory authority.

These rights can be exercised by email to the following address:

• By email: rgpd-suisse@ocgroup.com.

• By post: 2 Route de Lavaux, 1095 LUTRY.

If, after contacting us, you believe that your rights have not been respected, you can lodge a complaint with the supervisory authority.

7. Cookies and tracers

When you browse our site, cookies are placed on your computer, tablet or smartphone. The information below will help you better understand how cookies work and how to use current tools to configure them.

A cookie is a small text file containing information, which is saved on your device (e.g. computer, tablet or mobile phone) and which allows you to benefit from a better user experience.

Two types of cookies are used:

• Persistent cookies allow you to be identified as an existing user so that you can return or view our services without having to re-enter your login details. Once logged in, a persistent cookie remains in your browser and will be read when you return to one of our sites;

• Session cookies only exist for the duration of the session (usually the duration of a website visit or browser session).

The cookies we issue are used to:

• Recognize your browser from visit to visit to remember your preferences.

• Measure your activity on the site across the board and thus enable us to offer an experience that is always better adapted to your expectations.

• Ensure the functioning of the website. The website cannot function properly without these cookies.

Similarly, our partners may use trackers to operate their service, calculate audience measurement, etc.

How to manage cookies?

The setting can be done:

• When you first log in to the cookie banner display. You can accept, refuse or choose to give your consent by purpose.

• At any time at the bottom of the web page by clicking on “cookie settings”.

8. Update of the data protection policy

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Our Privacy Policy may be modified or amended at any time. In the event of a modification, the new Privacy Policy will be notified at the time of login.

Last updated on: August 2024.